Privacy Policy

Policy on the Protection of Personal Information

August 2005
International Christian University School Juridical Person

The International Christian University School Juridical Person (The Juridical Person) is founded on a respect for each individual's character; insomuch as, this School sets forth the following policies, recognizing the importance of personal information, taking particular care in its handling, and actively working towards its protection.

  1. Observance of regulations pertaining to personal information In the handling of personal information, the Juridical Person shall observe the "Laws Pursuant to the Protection of Personal Information" (herein referred to as "Protection Laws" ), direction of the Ministry of Education and other related regulations.
  2. Collecting personal information In collecting personal information, the Juridical Person shall, in addition to making clear its intended use, collect personal information through just and fair means.
  3. Using personal information Within the bounds of the intended use, the Juridical Person shall use collected information for the accomplishment of such necessary administrative duties.
  4. Maintaining personal information The Juridical Person shall take necessary and just steps to ensure the safe and correct management of personal information. In cases where the handling of collected personal information is entrusted to outside groups, necessary and just supervision will be provided for the safe management of the related personal information.
  5. Furnishing personal information to third parties Excepting situations outlined in the Protection laws, personal information will not, on principle, be provided to third parties without advance consent from the individual whose personal information is concerned
  6. Release, correction and ceasing use of personal information The Juridical Person shall within reasonable limits respond in a timely manner to requests from individuals to cease in the release, correction and use of their personal information.
  7. Organization, structure

Inquiries regarding personal information may be directed to:
International Christian University School Juridical Person, General Affairs Group
Tel: 0422-33-3016 Fax: 0422-33-9887
E-mail:
Regulations Pertaining to the Protection of Personal Information

Basic Principles for Appropriate Handling of Specific Personal Information

October, 21 2015
International Christian University School Juridical Person

The International Christian University School Juridical Person (hereinafter "ICU") defines basic principles for appropriately handling the Social Security and Tax Number, specific personal information, etc. as follows.

1. Compliance with related laws, guidelines, etc.
ICU will comply with "Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure," "Act on the Protection of Personal Information," and "Guidelines for proper handling of Specific Personal Information (for private entities)" and appropriately handle specific personal information, etc.

2. Matters concerning measures for safe management
Regarding measures for the safe management of specific personal information, ICU has separately established "International Christian University Regulations Governing Handling of Specific Personal Information."

Contact:
ICU Personnel Division
Tel.:0422-33-3019
Email: jinji-mail.jpg

Regarding Personal Information at the International Christian University: Purpose for Use, Making Available to External Organizations, Desk for Accepting Requests for Release

Purpose for the Use of Personal Information

ICU makes use of personal information for the following purposes relating to:

  1. Students (includes credit auditors, non-credit auditors and kenkyu-sei,etc.): ・Registration, managing student records, managing student grades, graduation and other class-related administration ・Production of various forms of certification ・Providing research and reports to organizations such as the Ministry of Education ・Scholarships, school life, welfare programs ・International programs such as study abroad and language study ・Student exchange and activity ・Use of facilities ・Career guidance ・Healthcare ・Commencement and other ceremonies ・Sending documents related to the paying of tuition ・Requests for cooperation with University publicity ・Alumni and JICUF activities (sharing information with the Alumni Association and JICUF)
  2. Graduates: ・Production of various forms of certification ・Providing research and reports to organizations such as the Ministry of Education ・Use of facilities ・Requests for cooperation with University publicity ・Alumni and JICUF activities (sharing information with the Alumni Association and JICUF)
  3. References: ・Supporting students ・Sending documents related to the paying of tuition ・Selection for scholarships
  4. Applicants: ・University acceptance and entrance exams ・University entrance requirements
  5. Persons requesting admission materials or those participating in events to learn more about the School: ・Sending application documents and other materials
  6. Attendees at open lectures: ・Registering for attendance ・Operation of lectures
  7. Officers of the University: ・Operation of the Board of Trustees and Board of Councillors ・Providing research, reports and charter applications to organizations such as the Ministry of Education ・Application for subsidies
  8. Academic staff (includes part-time faculty and persons related to their employment): ・Educational research activities and their promotion ・University operations ・Personnel, salaries, and welfare programs ・Health management ・Use of facilities ・Application for subsidies ・Providing research, reports and charter applications to organizations such as the Ministry of Education ・Self-evaluations
  9. General staff (includes part-time staff and persons related to their employment): ・University operations ・Personnel, salaries, welfare programs ・Healthcare ・Use of facilities ・Application for subsidies ・Providing research and reports to organizations such as the Ministry of Education
  10. Groups external to the University ・Operation of University events ・Explanation of housing to students ・Entrusting duties

Furthermore, in addition to the above, information will be used for processing necessary matters pertaining research, educational activities, and other management and operation of the university such as, ①sending documents from the University regarding school events and school publicity, ②requests for fundraising and financial support, ③contact from the university and ④Institutional Research and Analysis.

Making personal information available to external organizations

ICU makes a part of the personal information received from students available to the ICU Alumni Association and JICUF for the purpose of creating name lists and sending reports and other related documents. Any person wishing to be excluded from this exchange of information should make this wish known to the General Affairs Group of the General Affairs Division. Such requests shall be addressed where possible and in a timely manner. In order to ensure the just management of such exchanged information, ICU is requesting both the Alumni Association and JICUF to adopt the same measures for the protection of personal information.

Requesting the release of personal information

Requests for the release of personal information should be made to desks of the following offices. Please contact them for further details.

  1. For enrolled students and graduates: Educational Affairs Division, Student Services Division
  2. Full and part time faculty and staff: Personnel Division

It is also possible to request the release of personal information from other divisions.

Inquiries regarding personal information may be directed to:
International Christian University School Juridical Person, General Affairs Group
Tel: 0422-33-3016 Fax: 0422-33-9887
E-mail:

Page top