How to Request Certificates/Transcripts

Table of Contents

1. Available Certificate Types
   1-1. digital certificates
   1-2. paper certificates
2. How to Apply
   2-1. online application
   2-2. application by mail
   2-3. application at the counter (currently suspended)
3. Number of days required
   3-1. Digital certificate
   3-2. Paper certificate
4. Fees
   4-1. certificate fee
   4-2. shipping fee
5. Procedures Required after Issuance of Certificate (Digital Certificates Only)
   5-1. Making an Account
   5-2. Sharing with a third party (only if necessary)
6. Others
   6-1. syllabus/course outline
7. Inquiries and Opening Hours

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1. Available Certificate Format / Types

The formats and types of certificates that can be issued are as follows

Document Format	Types	Languages J: Japanese E: English	Item
Digital Certificates	1) Transcript (Seiseki Shomeisho)	J / E	NAME, DATE OF BIRTH, SCHOOL, PROGRAM, DATE OF MATRICULATION, DATE OF GRADUATION, DEGREE, COURSE TITLE, UNITS, GRADE, GPA (undergraduate students ONLY)
	2) Certificate of Graduation (Sotsugyo/Shuryo Shomeisho)	J / E	NAME, DATE OF BIRTH, COLLEGE(SCHOOL), COURSE, DIVISION(PROGRAM), MAJOR, DATE OF ADMISSION, DATE OF GRADUATION, DEGREE CONFERRED
	3) Certificate of Past Enrollment (Kako Zaiseki Shomeisho)	J / E	NAME, DATE OF BIRTH, DIVISION(PROGRAM), MAJOR, PERIOD OF STUDY, STATUS
	4) Certificate of Degree (Graduate School Master Courses only)	J / E
Paper Certificates	1) Transcript	J / E	Same as digital certificates
	2) Certificate of Graduation	J / E	Same as digital certificates
	3) Certificate of Past Enrollment	J / E	Same as digital certificates
	4) Certificate of Degree	J / E	Same as digital certificates
	5) Other Certificates	Partly in Japanese only

NOTE:

• Grade Point Average (GPA) will appear on the English Transcript for undergraduate students only.
• Transcripts in Japanese will show the name of the university where transferred courses were taken and the total number of credits transferred. Transcripts in English will show the name of the university, course titles and number of credits for each course.
• Certificates and transcripts will be issued in the full name at the time of your graduation or withdrawal from ICU.
• If you graduated in Academic Year 1975 or earlier, we are unable to issue your certificates digitally.
• If you require a paper certificate from the "Other Certificates" category, please contact Educational Affairs Group at eag-cert@icu.ac.jp.

1-1. digital certificates

The requested digital certificate will be issued via the digital platform Parchment (Digitary CORE), and notification email will be sent once we issue the document. (For details, please refer to the 5. Procedures Required after Issuance of Certificate section.)
When you apply for the digital certificates through the online application system, please be sure to select only "1 copy" for each type of certificates. You can apply for multiple types of digital certificates at one time on the digital platform.

On Parchment, you cannot hold multiple identical digital certificates. If you have one digital certificate, you can share the document with multiple third parties by using sharing function on the website as long as it is within the valid date.

1-2. paper certificates

You can apply for up to 20 copies of certificates per one application. Each certificate will be in a sealed envelope. Postal mail will be used when shipping.

2. How to Apply

2-1. online application

You can order and pay for certificates online through the Application System for Certificate. This system accepts credit card payments only. You will be required to upload a form of ID (e.g. a copy of your passport or residence card) when placing an order. You will be charged a certificate fee and postage as well as a service fee. All fees associated with your order are non-refundable.

　Go on to Online Application System for Certificate

2-2. application by mail

Please send us the following 3 items by postal mail.

1. Request form(PDF) (please fill in and send the original copy.)
2. Photocopy of your ID that has not expired (For example, "My Number" Card, driver's license, passport, resident card, or jumin-kihon-daicho card.)
3. Fee ("Postal Money Order (Teigaku Kogawase)")

The payment is to be made by "Postal Money Order (Teigaku Kogawase)", which is available at post offices. Please refer to the following section of 4. Fee.

Please enclose "Postal Money Order (at value of the total fee)", leaving the recipient blank, with a request form.

2-3．application at the counter (currently suspended)

* We are unable to accept requests for certificates in person on campus for the time being.

• In accordance with the university's Policy on the Protection of Personal Information, we issue certificates and transcripts based on the individual's request. A letter of proxy must be provided if someone else requests the documents for you on your behalf.
• Requests by phone, fax or email are not accepted.

3．Number of days required

3-1. Digital certificate

Digital certificates will be available within 7 working days of the time of request.

3-2. Paper certificate

Paper certificates and transcripts are sent out by mail on the following schedule:

Day of Request	Day of Shipping
Monday, Tuesday	Friday
Wednesday, Thursday	The Following Monday
Friday, Saturday, Sunday	The Following Wednesday

NOTE:

• Certificates and transcripts are not immediately available after you apply online or by mail. Please check the "3. Number of days required" part of this page.
• If the above shipping day falls on a day of office closure, the requested document will be sent out on the following business day. Processing of certificates and transcripts in busy months may take longer (December to April, and July to August).
• If you graduated in Academic Year 1975 or earlier, we are unable to issue your certificates digitally.
• Issuance of "Other certificates" may take about one week or more depending on the content.

4. Fees

4-1．certificate fee (for one copy)

Digital certificate: 300yen
Paper certificate: 300yen

4-2. shipping fee

If you wish to receive by postal mail, the following postage is required in addition to the certificates/transcripts processing fee

[Postage within Japan (per each address)]

	Fee
Standard	¥300
Express (standard fee + ¥300yen)*	¥600

*The charge of 600 yen for domestic express mail should be paid by "Postal Money Order (Teigaku Kogawase)."

 

[Postage to Overseas (per each address)]

	Fee
Standard	¥400
EMS China, South Korea, Taiwan	¥1,850
EMS Asia(excluding China, South Korea, Taiwan)	¥2,300
EMS Oceania, North America (excluding the U.S.), Middle East, Europe	¥3,550
EMS U.S.(including Guam and other U.S. territories)	¥4,300
EMS Central and South America(excluding Mexico), Africa	¥4,000

NOTE:

• If you wish to send your documents abroad, please click the Japan Post's 'service availability by country' website beforehand to check the availability of shipping.
• For sending certificates/transcripts overseas quickly and as registered mail, please use International Express Mail (EMS). EMS is recommended to avoid problems that may arise when confirmation of dispatch, status, and delivery is required.

5．Procedures Required after Issuance of Certificate (Digital Certificates Only)

5-１． Making an Account

Requested digital certificates will be issued via Parchment (Digitary CORE), and notification email will be sent after we issue the document. For initial use, you will need to make an account on Parchment. For detailed procedure, please refer to the instruction below.

How to Use Digital Certificates

5-2．Sharing with a third party (only if necessary)

• If you wish to send your digital certificate to such as a university or a company, you can use the share function on Parchment. For details, please refer to the "How to Use Digital Certificates" above.
• Digital certificates does not provide the explanation for grading system, which will be provided on the back side of the paper format certificate. For details of the grading system and calculation of units can be found in the following '(Reference) Transcript Explanation' file.

(Reference) Transcript Explanation

6．Others

6-1． syllabus/course outline

Syllabi and Outline of past courses can be browsed on the following website:

ICU Syllabus Course Outline Public Website

7. Contact information and Opening Hours

Certificates / Transcripts
Educational Affairs Group
International Christian University
3-10-2 Osawa, Mitaka-shi, Tokyo 181-8585 JAPAN
Phone: +81-422-33-3054
E-mail eag-cert@icu.ac.jp

Our normal working hours are: 9:30am-11:45am and 12:45pm-4:30pm, Monday to Friday.

Please note that requests for certificates and transcripts cannot be processed on the following days:

• National holidays, Saturdays and Sundays
• Summer Recess: from July 24, 2025 to August 6, 2025
  (If you require a certificate before the summer recess, you must request it before July 17.)
• Christmas and New Year's holidays: from December 24, 2025 to January 5, 2026
  (If you require a certificate before the Christmas and New Year's holidays, you must request it before December 16.)
• The day before and the day of College of Liberal Arts General Admissions: February 6 and February 7, 2026
• All other university holidays: The office will be closed on July 22 and August 18, 2025