For Counselors and Recommenders

Thank you for your support for students applying to our undergraduate program.
Please follow the steps below to submit the required supporting documents.

1. Prepare the required documents

Prepare the required documents listed below to support the student's application to ICU:
*Click "For Counselors" or "For Recommenders" below to switch.

- Official Transcript
Applicants must request that their school(s) submit official transcripts of secondary education; transcripts must be the most recent available and cover at least three academic years, including the final (senior) year, otherwise they may be considered incomplete. *Notes: If final-year courses are not listed, submit a first-quarter/semester or mid-year report and a list of courses in progress or planned; if multiple high schools were attended, submit transcripts from each unless the latest transcript clearly includes all required three years and records from prior schools.
- ICU School Report (.docx / .pages)
ICU School Report provides supplementary information regarding the applicant's academic performance and school background. It is a mandatory document required and must be submitted alongside Official Transcript. Applicants must request their school counselor to submit the ICU School Report. *Notes: The following conditions apply: - Only the latest ICU-designated form is accepted, and it must be completed by the school counselor. - The School Report and the Official Transcript are both mandatory and cannot replace each other. - When submitting transcripts from multiple schools, a corresponding School Report for each school is required.
- Required Documents by Educational system
The Required Documents by Educational System refer to a set of documents used to confirm both the completion of senior secondary education and qualifications for university entrance under a given educational system. *Notes: The details of required documents (e.g., academic credentials and examination results) and applicable requirements (e.g., specified course requirements) vary depending on the educational system; applicants are therefore advised to consult the most recent Admissions Guide for full details once it becomes available.
- Predicted IB Grades Report (.docx / .pages)
Applicants who are expected to complete IB Diploma Programme must submit a predicted grades report issued by their IB school. Upon request from the applicant, their school's IB coordinator is required to submit this report. If no standard format is available, the ICU-designated format may be used. *Note: The report must include bonus points (out of 3) and total points (out of 45).

Letter of Recommendation
Applicants are required to submit a letter of recommendation prepared by a recommender who is familiar with the applicant's academic background and personal qualities. The letter should be approximately 1,000 words or less and should clearly describe the recommender's relationship with the applicant, as well as provide an evaluation of the applicant's character and abilities. Where possible, the letter is also expected to address the applicant's potential for success at ICU and their prospective contributions to the ICU community Note: There is no prescribed format for the letter; however, it must include the recommender's name and title and bear the recommender's signature. The use of official letterhead is preferred. When the letter of recommendation is submitted by postal mail, as an email attachment, or uploaded by a third party on behalf of the recommender, it must be accompanied by a completed Information Sheet (Coversheet for a Letter of Recommendation) using the ICU-designated format. Note: The Information Sheet cannot be submitted on its own and must always be provided together with the letter of recommendation. Information Sheet for Recommenders (.docx) Information Sheet for Recommenders (.pages)

2. Upload the documents through the Submission Portal

Upload the documents through the Submission Portal. To utilize the system, you must create an account and inform the applicant of your login ID and registered email address so that the applicant can send you an upload request through the Online Application System (OAS). For more detailed instructions, refer to the manual linked below.
How to Upload the Requested Documents
*To Be Available Soon

!! Please Be Aware:

ICU may contact you if additional information is needed regarding the submitted documents.
When creating an OAS account, applicants agree to authorize all requested information and records to be released to the University. They also agree to waive the right to review confidential letters of recommendation.
Please use your official email account with a school domain for registration to the Submission Portal. If a personal email service such as Gmail, Yahoo, or similar is used, we will ask your affiliated institution to verify the sender's identity.
If you have technical difficulties using the portal, we may accept the file(s) via email attachment. Make sure to use an official email account for that purpose, too. Or you may mail the documents.
All documents must be prepared in English. Documents in a language other than English (such as Japanese) must be accompanied by an official translation into English prepared by a school official or an official agency such as an embassy.

[Frequently Asked Questions]

Q1: I have technical difficulties using the Submission Portal.
A1: If you have technical difficulties using the submission portal, we may accept the file(s) via email attachment. Make sure to use an official email account with a school domain so that we can verify the sender's identity.

*(For Recommenders) Make sure to complete the information sheet (.docx / .pages) and attach it to your letter of recommendation when emailing.
*To Be Available Soon

Q2: Is it okay to submit documents before the application period starts?
A2: Yes. Once the submission portal opens, the applicant may request that you upload the required documents to the system even before the application period starts. If it is before the submission portal opens, email the file(s) directly to the Admissions Center. In that case, make sure to use your official email account with the school domain so we can identify the sender's identity.

*(For Counselors) Please note that the official transcript should contain all the courses and grades, including the most recent ones, at the time of application to ICU.

Q3: I prefer paper forms and would like to mail the documents directly.
A3: ICU accepts documents by postal mail, too. Here is the mailing address:

Admissions Center, International Christian University:
3-10-2, Osawa, Mitaka, Tokyo 181-8585, JAPAN
Tel.：+81-422-33-3038

The documents may be sent by the applicant or recommender and must reach ICU by the submission deadline for application documents. We strongly recommend that registered express mail or a courier service is used for this purpose.

*(For Counselors and Recommenders) The following must be enclosed in a sealed envelope and stamped or signed across the flap by a school official or the counselor/recommender.
- For Counselors: ICU School Report (in a designated form)
- For Recommenders: Letter of recommendation and information sheet

For Counselors and Recommenders

1. Prepare the required documents

2. Upload the documents through the Submission Portal

For more details, please check the Admissions Guide for the Undergraduate Program

Undergraduate Admissions